Cost Savings For Your District

Aesop's automated substitute placement and absence management system is cutting costs for over 2,000 districts nationwide. Here are a few of the ways our customers have told us Aesop saves them money.  

• Automate Your Substitute Placement

  By automatically placing subs through the phone and internet, Aesop saves hours of manual sub-calling. The money spent for one or more sub callers to work a few hours each day is often enough to pay for Aesop. In addition, Aesop is efficient, working for you 24/7 to ensure your district’s classrooms are filled with qualified instructors. With the hours saved, your personnel can dedicate their time to more important responsibilities.

   

  "Aesop saved our district dollars in salary expense AND increased productivity. Since so much of my time was freed up, I became more valuable and was able to take on other responsibilities of greater importance."
  

  Cindy Dzuranin, Cranbury Township School District, NJ

   

• Integrate Your Systems and Reclaim Valuable Resources

  Aesop saves time and money by integrating with just about any payroll, HR, or other application. Payroll staff often spend hours – even days – manually entering employee leave and substitute work history into payroll. Aesop allows districts to use a custom report writer to easily export data in a variety of formats that can be quickly loaded into payroll. You can also import employee data into Aesop through a simple Excel file. With Aesop, the long process of sharing data between systems can be collapsed into minutes, saving a huge amount of time and decreasing the risk of mistakes.

   

  "Since implementing Aesop, we have integrated our Aesop system with our payroll system. Previously, we had manually entered all our payroll data for any substitute information, and that took us 8 days per month. We now have an automatic download directly into our payroll system that takes 20 minutes - tremendous savings for us."
  

  Flip Steinour, Director of HR, Lancaster-Lebanon IU 13
   

   

• Reduce Class Coverage Costs

  Aesop helps districts achieve fill rates often at 100%. Our clients have told us that since they often have to pay teachers to cover unfilled absences, they save an average $50 - $100 a day having absences consistently filled by Aesop! You can be sure a qualified instructor is in your classroom, and your teachers will thank you for preserving their classroom prep time.
  
  "Prior to Aesop, when our fill rates were low, 50% - 70%, it would cost us more to manage that classroom or to supply an instructional person. We would have to give teachers an extra period and pay them an overtime fee. Paying a teacher for just two hours was almost the cost of a substitute for a whole day! With Aesop, we're able to have subs in there 95% - 98% of the time, and we're not having to pay the teachers for covering those classes."
  

  Robert Rodriguez, Director of HR, Peekskill Central Schools, NY
  

   

• Lower Absenteeism and Sub Costs

  Research by the Substitute Teaching Institute revealed that districts using automated sub placement systems cut teacher absence rates by 14%. That's because these systems can provide principals with the information needed to work with teachers to increase accountability and decrease casual absences, saving your district considerably on sub pay. Aesop offers the most flexible and advanced, yet easy-to-use reporting available, so that your district can know who is absent, when they’re out, and for what reasons.
  
  "Aesop has had a very positive effect on our teacher absenteeism. We have principals tracking it and have been able to share it with their staff and look at patterns. If there is an issue or problem, the principal will sit down and have a conversation (with the teacher). It is a better relationship with supervisors and their staff, as well as improving attendance by the mere fact that we are tracking it."
  

  John Lyttle, Laramie County School District #1, WY 

   

• Deny Fraudulent Unemployment Claims
  In many states, districts pay thousands of dollars for an individual sub's unemployment claims over the course of one year. A sub's claim is based on their report that the district did not offer work opportunities in a particular period of time. Aesop helps districts fight unfounded claims by offering detailed reports of outbound phone calls to subs and their response to each call. Additionally, administrators can see how substitutes have configured and changed their availability for work in Aesop. All this information can be quickly and easily pulled into reports to help the district fight fraudulent claims.

   

  "Being able to provide a complete log of when Aesop called - dates, times, attempts, hang-ups, busy, decline, etc. - has solved the problem of subs insisting they are never called. More specifically, the district has used this feature to decline unemployment claims by substitute teachers, because now we have the call history."
  

  Cathy Davis, Defiance City Schools, OH

   

• Eliminate Paper-Based Leave Reports

  Many districts use multi-part paper leave requests that are routed through the school building and the district office, gathering approvals and signatures before accumulating in a pile. This paper flow may take several days, wasting paper and valuable time. Aesop customers benefit from a completely paperless leave accounting system! When employees create leave requests online, their requests are automatically routed to the designated approvers. The approvers can easily view and approve or decline requests, singly or in batches in their e-mail, and add comments as needed. Employees can then conveniently track the status of their requests on the web.
   

  "Before Aesop, our secretary would be inundated with what we call the "blue form," which was any request a teacher made to be out of the building and had to fill it out. (It needed) signatures, five to six copies made, and was distributed throughout the district. Aesop has totally eliminated the need for the blue form within our district and freed up our secretary's time tremendously."

  Joan Nadeau, HR Specialist, Westfield Public Schools, MA

   

• Better Plan Your Budget

  Tracking district expenses and planning next year's budget can be a daunting task. Thankfully, Aesop provides you with easy customizable reports, so you calculate expenses and predict future costs for things like substitute compensation and various absence types. Aesop provides a huge library of pre-built reports and a “drag-and-drop” custom report builder, so you can access any report on-demand for your superintendent, school board, or budgeting purposes.
   

  "One of the things that I've done is to give a report to the Board, just so they can see where their money is going. The reports are quick and easy for the system. We can talk with the board about what we spent, the efficiency of the system, how it is working, the fill rate, and what we've done, so they can see that the system's been successful." 

   

  Frank Bogner, Asst. Supervisor for HR, Yorkville Community SD, IL

   

Aesop is subscription-based, with no long-term contracts, and pricing is scaled to district size, making it an affordable option for districts of all sizes. As a web-based service, Aesop requires no hardware, software, or phone lines at the district. Because it's a true SaaS, Aesop constantly gets better, and you’ll never pay for upgrades or new versions.
 

Please fill out the short “Request More Info” form on the right to receive a price quote or to learn more about Aesop.

Cost Savings For Your District